City of Shawnee – New Agenda Packet, January 24

A new agenda packet for review. Please follow the link to our website.

http://www.cityofshawnee.org/Agendas

CITY OF SHAWNEE                           City Council Meeting                                  AGENDA                         Monday, January 24, 2011                                  7:30 PM

PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE
CONSENT AGENDA
1. APPROVE MINUTES FROM THE CITY COUNCIL MEETING OF JANUARY 10, 2011.
2. REVIEW MINUTES FROM THE PLANNING COMMISSION MEETING OF JANUARY 3,      2011.
3. REVIEW MINUTES FROM THE PARKS AND RECREATION BOARD MEETING OF      NOVEMBER 4, 2010.
4. REVIEW MINUTES FROM THE PARKS AND RECREATION BOARD MEETING OF      DECEMBER 2, 2010.
5. CONSIDER ACCEPTANCE OF DEDICATION OF LAND FOR PUBLIC PURPOSES      CONTAINED IN FP-14-09-09 FINAL PLAT OF WIDMER RETAIL CENTER, THIRD      PLAT, FOR 2 LOTS, LOCATED IN THE 13800 BLOCK OF W. 63RD STREET.
At their January 3, 2001 meeting, the Planning Commission recommended      9-0, that the Governing Body accept the dedications of land, or an      interest therein, for public purposes contained in FP-14-09-09, the      final plat of Widmer Retail Center, Third Plat, located in the 13800      block of W. 63rd Street. A copy of the staff report is included for      review.  PAGES 1 – 10
6. KDOT SUPPLEMENTAL AGREEMENT #2 RELATED TO THE K-7 AND 55TH STREET      INTERCHANGE PROJECT, PN 3347.
City staff worked with the Shawnee Dispatch to provide information to      the public during the initial phases of construction for the K-7      Highway and Johnson Drive Interchange. KDOT agreed to share in that      cost with the City requiring Supplemental Agreement #2. This      Agreement supersedes the original agreement and reduces the amount      the City is required to reimburse KDOT, from $407,866 to $382,866. A      staff report and a copy of the agreement are included.  PAGES 11 – 14
MAYOR’S ITEMS
7. THE MAYOR MAY PRESENT ITEMS FOR CONSIDERATION.
8. PROCLAMATION FOR STATE OF KANSAS 150TH ANNIVERSARY.
APPOINTMENTS
9. CONSIDER REAPPOINTMENT OF MARK GREENE TO THE COMMUNITY CORRECTIONS      ADVISORY BOARD OF THE JOHNSON COUNTY DEPARTMENT OF CORRECTIONS.
DISCUSSION: Mayor Meyers is recommending the reappointment of Mark                  Greene to serve on the Community Corrections Advisory                  Board of the Johnson County Department of Corrections for                  a term of two years.  PAGES 15 – 16
ACTION: Reappoint Mark Greene to the Community Corrections                  Advisory Board with a term expiring  on February 7, 2013.
COMMENTS:                  ____________________________________________________________

____________________________________________________________

____________________________________________________________PUBLIC ITEMS
10. CONDUCT PUBLIC HEARING TO CONSIDER THE CONSOLIDATED ANNUAL      PERFORMANCE AND EVALUATION  REPORT FOR THE 2010 COMMUNITY DEVELOPMENT      BLOCK GRANT (CDBG) FUNDS.
DISCUSSION: The Community Development Block Grant (CDBG) program                  requires a public hearing be held to provide the                  opportunity for citizen participation. Staff will forward                  the report on to HUD after the public hearing has been                  held. A memo from staff and a copy of the report are                  included in the packet for review.  PAGES 17 – 24
ACTION: a) Conduct Public Hearing                  b) Conclude Public Hearing                  c) Accept the 2010 Consolidated Annual Performance and                  Evaluation Report
COMMENTS:                  ____________________________________________________________

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11. CONSIDER A RESOLUTION ACKNOWLEDGING SUBMISSION OF AN APPLICATION BY      ZIMMERMAN PROPERTIES, LLC, FOR HOUSING TAX CREDITS THROUGH THE STATE      OF KANSAS FOR SENIOR HOUSING.
DISCUSSION: Zimmerman Properties, LLC., is submitting an application                  to the Kansas Housing Resources Corporation for Housing                  Tax Credits through the State of Kansas for Senior                  Housing. Included in the application process is the                  adoption of a resolution by the City that indicates                  awareness of the application for funding. A memo, draft                  resolution, and related material are included for review.                  PAGES 25 – 42
ACTION: Adopt a resolution acknowledging the need to provide                  senior housing in the community, and the intent of                  Zimmerman Properties, LLC., to apply for housing tax                  credits for this type of project. If approved, a                  Resolution Number will be assigned.
COMMENTS:                  ____________________________________________________________

____________________________________________________________

____________________________________________________________
BUSINESS FROM THE FLOOR
a)      _________________________________________________________________

_________________________________________________________________
b)      _________________________________________________________________

_________________________________________________________________

STAFF ITEMS
12. CONSIDER CHANGE ORDER NO. 1 AND FINAL FOR SILVERHEEL, 66TH TO CLEAR      CREEK PARKWAY, P.N. 3325.
DISCUSSION: On March 22, 2010, the contract for the Silverheel North                  project was awarded to Miles Excavating in the amount of                  $3,140,429.85. The project has been completed and all                  final cleanup items have been accepted. The final                  construction cost is $3,212,213.71 and this change order                  represents a contract cost increase of $71,783.86. A memo                  from staff is included.  PAGES 43 – 46
ACTION: Approve Change Order No. 1 and Final for Miles                  Excavating, Basehor, Kansas in the amount of $71,783.86.
COMMENTS:                  ____________________________________________________________

____________________________________________________________

____________________________________________________________

13. CONSIDER CHANGE ORDER NO. 2 AND FINAL FOR CLEAR CREEK PEDESTRIAN /      BICYCLE TRAIL – PHASE II, MONTICELLO ROAD TO WOODSTOCK STREET.
DISCUSSION: On April 12, 2010, the Governing Body approved the final                  plans for the Clear Creek Pedestrian/Bicycle Trail-Phase                  II. Change Order No. 2 adjusts bid quantities to as-built                  quantities and revises original completion dates to final                  completion dates and represents a decrease of $19,353,20.                  A memo from staff and supporting information is included.       PAGES 47 – 52
ACTION: Approve Change Order No. 2 and Final  for Clear Creek                  Pedestrian/Bicycle Trail – Phase II (Monticello Road to                  Woodstock Street) for a decrease of $19.353.20.
COMMENTS:                  ____________________________________________________________

____________________________________________________________

____________________________________________________________

14. CONSIDER A RESOLUTION AUTHORIZING, APPROVING AND RATIFYING P.N. 3321,      MONTICELLO ROAD IMPROVEMENT, JOHNSON DRIVE TO 66TH STREET.
DISCUSSION: The City has completed design of and plans to improve                  Monticello Road from Johnson Drive to 66th Street. A                  Transportation Revolving Fund (TRF) Loan for the                  estimated cost of the entire project has been approved.                  Only the design was authorized and completed. Due to the                  availability of supplemental bond proceeds addressed in                  the next agenda item, staff recommends that the amount                  that has been drawn down from the TRF Loan be paid off                  and that amount, and the costs remaining be financed by                  General Obligation Bonds. A Resolution is required. A                  memo from staff is included.  PAGES 53 – 56
ACTION: Adopt the resolution authorizing, approving and ratifying                  P.N. 3321. If approved, a Resolution Number will be                  assigned.
COMMENTS:                  ____________________________________________________________

____________________________________________________________

____________________________________________________________

15. ADOPTION OF A RESOLUTION AUTHORIZING THE COST OF CERTAIN MAIN      TRAFFICWAY AND BRIDGE IMPROVEMENTS TO BE FINANCED BY INTERNAL      IMPROVEMENT BONDS, SERIES 2010A.
DISCUSSION: On Monday October 25, 2010, the City sold Internal                  Improvement Bonds to refinance street projects that were                  originally financed by Kansas Department of                  Transportation Revolving Loan funds. Staff is                  recommending that additional projects be financed with                  the bond proceeds. In order to proceed, a Resolution is                  required. A memo from staff is included.  PAGES 57 – 62
ACTION: Adopt a resolution Authorizing the Cost of Certain Main                  Trafficway and Bridge Improvements to be Financed by                  Internal Improvement Bonds, Series 2010A. If approved, a                  Resolution Number will be assigned.
COMMENTS:                  ____________________________________________________________

____________________________________________________________

____________________________________________________________
16. APPROVE BID AND AWARD THE 2011 MOWING CONTRACT.
DISCUSSION: On January 14, 2011, bids were submitted for the 2011                  mowing contract for 50 various locations throughout the                  City. Six bids were received and staff is recommending                  the contract be awarded to Kansas Land Management,                  Shawnee, Kansas in the amount of $98,931.60. A memo,                  including a bid summary, is included for review.  PAGES                  63 – 64
ACTION: Accept bid and approve contract with Kansas Land                  Management, Shawnee Kansas in the amount of $98,931.60.
COMMENTS:                  ____________________________________________________________

____________________________________________________________

____________________________________________________________

17. CONSIDER CHANGE ORDER NO. 2 (FINAL) FOR CRACK SEAL CONTRACT.
DISCUSSION: On August 9, 2010, the Crack Seal Contract was awarded to                  Scodeller Construction, Wixom, Michigan in the amount of                  $158,542.08. On October 11, 2010, a change order was                  approved in the amount of $41,457.92 to bring the Crack                  Seal Contract amount up to the full amount budgeted for                  2010. The contractor completed their work on November 4,                  2010. This change order reflects a deduction for work                  done that did not meet City specifications. A memo from                  staff and supporting information is included for review.                  PAGES 65 – 68
ACTION: Approve Change Order No. 2 and Final  for the 2010 Crack                  Seal contract for a total decrease of $70,000.
COMMENTS:                  ____________________________________________________________

____________________________________________________________

____________________________________________________________
MISCELLANEOUS ITEMS
18. RATIFY SEMI-MONTHLY CLAIMS FOR JANUARY 24, 2011, IN THE AMOUNT OF      $2,920,544.98.
COMMENTS:                  ____________________________________________________________

____________________________________________________________

____________________________________________________________
19. MISCELLANEOUS COUNCIL ITEMS.

a)      _________________________________________________________________

_________________________________________________________________
b)      _________________________________________________________________

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ADJOURNMENT

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